Executive Assistant Manager

September 5, 2025

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📍 Take the Lead in Office Operations - Join Rochester Custom Exteriors as Our Executive Assistant Manager! Position Title: Executive Assistant Manager Company Name: Rochester Custom Exteriors Pay Range: $25.00-$30.00 per hour, depending on experience Industry: Residential Roofing / Exteriors Location: Honeoye Falls, NY Job Overview Rochester Custom Exteriors is seeking a highly organized, detail-driven Executive Assistant Manager to manage the day-to-day administrative and operational functions of our office in Honeoye Falls, NY. This part-time, on-site position (25-30 hours/week) is ideal for someone who thrives in a fast-paced, small-business environment and enjoys supporting a close-knit construction team. You'll play a key role in managing schedules, financial records, communications, and office systems to ensure smooth operations and excellent client experiences. Who We Are At Rochester Custom Exteriors, we bring a personal touch to high-end exterior remodeling. From roofing and siding to full exterior transformations, we pride ourselves on delivering beautiful, durable results with integrity and craftsmanship. Our company values collaboration, respect, and work-life balance-and we're committed to creating a workplace where people feel supported and empowered. Learn more at rochestercustom.com. Key Responsibilities <ul><li>Coordinate appointment scheduling for sales and project estimators.</li><li>Maintain client and project data in the CRM system (training provided).</li><li>Process invoices, payments, and receipts using QuickBooks.</li><li>Prepare monthly financial reports and operational summaries.</li><li>Manage office inventory, order supplies, and ensure a well-organized work environment.</li><li>Provide day-to-day administrative support to the owner and field teams.</li><li>Handle email and phone communication with clients, vendors, and staff.</li><li>Track payroll, time logs, and assist with other administrative tasks as needed. </li></ul>Qualifications <ul><li>Prior experience as an Office Manager or in administrative support (construction/remodeling industry experience a plus).</li><li>Proficient in Microsoft Office and QuickBooks; tech-savvy and quick to learn new systems.</li><li>Strong time management and scheduling abilities.</li><li>Experience with CRM software is preferred (training provided if not).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage responsibilities independently and proactively.</li><li>Familiarity with scheduling, payroll, and vehicle tracking is a plus. </li></ul>Benefits <ul><li>Competitive hourly compensation</li><li>Flexible part-time schedule (25-30 hours/week)</li><li>Supportive and friendly work culture</li><li>Growth opportunity within a respected local construction company </li></ul>Schedule <ul><li>Part-Time - 25-30 hours per week</li><li>Monday to Friday, flexible daytime hours </li></ul>Location: <ul><li>On-site - Honeoye Falls, NY </li></ul>Equal Employment Opportunity Statement We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status. Compliance Notice A background check will be completed as part of the onboarding process, in compliance with applicable laws. #MGC25

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...